Privacy Policy

Last updated: 7 July 2026 · MindMaps ("we", "us") — contact: contact@mindmapscoaching.com

Who we are

MindMaps provides educational tools, games, surveys and training for teachers, schools and families, including Google Workspace add-ons such as TextScan. This policy covers our website (mindmapscoaching.com and subdomains), our surveys, and our add-ons.

What we collect

• Website & forms: information you submit — such as your email address, role, school code and survey responses.
• Purchases: payments are processed by Stripe. We never see or store your full card details. We receive your email and purchase details to provision your licence.
• Google Workspace add-ons (e.g. TextScan): when you run a scan, the add-on processes the text of the open document to generate your analysis and report. Document content is processed transiently to provide the feature you requested and is not sold, retained beyond what the feature requires, or used for advertising.

Google user data — Limited Use disclosure

Our add-ons' use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Specifically: we only use access to your Google Docs content to provide the analysis features you actively request; we do not transfer this data to third parties except as necessary to provide the feature, comply with law, or as part of a merger/acquisition with equivalent protections; we do not use it for advertising; and no humans read it except with your explicit consent, for security purposes, or to comply with law.

Survey data

Individual survey responses are confidential. Where a school code is used, responses contribute to your school's report in aggregate, anonymised form only — individual answers are never shown to your school. Personal survey results are shared only with you, at the email you provide.

How we use your data

• To provide the product or result you asked for (a report, a licence, survey results).
• To send service emails (receipts, access details) and — only where you've opted in or purchased — occasional product updates. Every marketing email includes an unsubscribe link.
• To improve our products, using aggregated, non-identifying information.

Legal bases (UK GDPR)

We rely on contract (providing what you bought), consent (surveys, marketing) and legitimate interests (service improvement, limited business-to-business contact with schools, which you may opt out of at any time).

Storage, sharing & retention

We use trusted processors to run our services — including Netlify (hosting and form submissions), Stripe (payments), Google (Workspace, Sheets and Apps Script) and Supabase (accounts and licensing). We do not sell personal data. We keep data only as long as needed for the purposes above, then delete it.

Your rights

You may request access to, correction of, or deletion of your personal data, and object to or restrict processing, by emailing contact@mindmapscoaching.com. You may complain to the ICO (ico.org.uk) if you're unhappy with our response.

Children

Our website, purchases and surveys are designed for adults (teachers, school staff and parents). Classroom games are used by pupils under the supervision of their teacher or parent; they do not require pupil accounts and are not designed to collect personal data from children.

Changes

We'll post any changes to this policy on this page and update the date above.